GO RIDE Transportation Proposal
Coachella Weekend 2 · April 17 – April 19
Dedicated, professional transportation services for La Quinta Resort guests attending Coachella Valley Music and Arts Festival — seamlessly executed from arrival to departure.
Service Overview
Go Ride will provide dedicated, full-service transportation for all scheduled movements between La Quinta Resort and the Coachella festival grounds throughout Weekend 2. A fully managed transportation program that removes all coordination, timing, and execution from your team.
Fleet
Premium Sprinter vans, properly staged and maintained for every run
Drivers
Professional, experienced chauffeurs — uniformed and briefed on all logistics
Coverage
All arrivals and departures across all three days of the event
Operational Plan
Pick-Up Location
La Quinta Resort & Club
49-499 Eisenhower Dr
La Quinta, CA 92253
49-499 Eisenhower Dr
La Quinta, CA 92253
All vehicles will pre-stage at the resort for smooth, on-time departures with no guest waiting.
Estimated Group Size
65 – 75 Attendees
Vehicle count and scheduling have been calibrated to this headcount. Final dispatch may be adjusted as confirmed numbers are received closer to the event date.
Vehicle Type
Premium Transit Sprinter Vans — offering comfort, capacity, and reliability across all service windows.
Friday & Saturday Service
Service runs across both primary festival days with structured time blocks for arrivals and departures, each supported by a dedicated fleet of Sprinter vans.
🚌 Arrivals — To Festival
- 2:00 PM — 3 Sprinter vans
- 5:00 PM — 3 Sprinter vans
🏁 Departures — From Festival
- 11:00 PM — 3 Sprinter vans
- 1:00 AM — 3 Sprinter vans
Each time block is staffed with 3 dedicated Sprinter vans to ensure full capacity coverage for the estimated 65–75 person group.
Sunday Service
Sunday operates on a lighter, flexible schedule with van count adjustable based on confirmed final headcount. Service windows are designed to accommodate a relaxed final-day pace. Sunday service is intentionally structured with flexible capacity, allowing final adjustments while maintaining full coverage.
🚌 Arrival — To Festival
3:00 PM
1–2 Sprinter vans dispatched based on final headcount confirmation
🏁 Departure — From Festival
9:00 PM (Tentative)
1–2 Sprinter vans — adjustable as operational needs are finalized
Sunday's vehicle count will be confirmed in the days leading up to the event once final attendance figures and any schedule changes are communicated.
Service Structure
Each vehicle operates on an 8-hour split schedule per day, carefully aligned with the arrival and departure time blocks to maximize efficiency and minimize unnecessary idle time or cost.
This split-day model ensures every vehicle is deployed purposefully — covering both the inbound festival runs in the afternoon and the late-night departure runs — without continuous on-call overhead.
Service Inclusions
Every aspect of the transportation experience is managed end-to-end by Go Ride, so your team can focus entirely on the event itself. Your team is not responsible for managing transportation at any point.
Uniformed Drivers
Professional chauffeurs in uniform, trained in event and VIP transportation protocols
Dedicated Sprinter Vans
Exclusively assigned vehicles for the group — no shared or pooled services
Coordinated Routing
All routes pre-planned and optimized for festival traffic conditions and access points
Pre-Staging
Vehicles positioned and ready ahead of every scheduled pickup and departure window
Complimentary Water
Bottled water provided for all passengers on every run
Real-Time Coordination
Live operational management throughout each service day
Real-Time Operational Coordination
A dedicated Go Ride lead will actively manage all transportation operations in real time throughout the event. Coordination is handled dynamically across all vehicles to ensure continuous flow, timing alignment, and immediate response to any changes.
Real-Time Operational Coordination
Real-time communication across all drivers to manage timing, routing, and flow throughout each service window
Dynamic Dispatching
Vehicles are continuously directed and adjusted based on live demand, traffic conditions, and guest movement
Client Communication
Single point of contact available throughout all three days for updates, adjustments, and support
Total Program Investment
$22,356
All-Inclusive Rate
Complete, flat-rate investment covering all three days of service
3
Days of Service
Friday, Saturday & Sunday — April 17 through April 19
65–75
Guests Served
Full group capacity covered across all time blocks
Designed to fully replace fragmented rideshare and unmanaged group transportation logistics across the event.
What’s Included: Vehicles · Professional drivers · Fuel · On-site coordination · Standard gratuity · All operational costs, event logistics, staging, and execution required for the outlined service.
*Excludes venue-imposed or third party fees billed at cost.
Terms & Assumptions
The following terms govern this proposal. These terms define the service scope and execution framework for this proposal.
Pricing & Scope
Pricing is based on the outlined service schedule, estimated headcount, and defined service windows. Material changes to scope, timing, or group size may require pricing adjustments.
Service Hours & Overtime
Each vehicle operates on a structured 8-hour split schedule per day. Additional service outside of scheduled hours may be accommodated and billed at the standard hourly rate upon prior approval.
Vehicle Allocation
Fleet size and deployment are based on the estimated group size of 65–75 guests. Final vehicle count, particularly for Sunday service, will be confirmed upon final headcount.
Third-Party & Venue Fees
Venue-imposed fees, parking, or special permits not known at the time of proposal are excluded and will be billed at cost.
Flexibility & Adjustments
Service timing and vehicle deployment remain flexible and will be adjusted in coordination with the client as event details are finalized.
Cancellation Policy
Cancellations made within 14 days of the first service date may incur cancellation fees due to vehicle and staffing commitments.
Payment & Deposit
A deposit will be required to secure vehicles and scheduling. Final payment terms will be confirmed upon approval of this proposal.
Ready to Confirm?
To move forward, please confirm your approval of this proposal and the outlined service scope. Upon confirmation, Go Ride will immediately secure vehicles, assign drivers, and lock in all scheduling for Coachella Weekend 2.
Step 1
Approve this proposal and confirm the service scope
Step 2
Deposit confirmed and vehicles formally reserved
Step 3
Final headcount and any schedule adjustments communicated prior to April 17
Step 4
Go Ride executes flawlessly across all three days
A Partner You Can Count On
We understand that event logistics evolve, schedules shift, headcounts change, and last-minute needs arise. Go Ride is built for exactly this environment, operating as a fully coordinated event transportation partner, ensuring every movement is planned, managed, and executed without gaps.
We will remain flexible, responsive, and fully committed as details are finalized — so your guests experience nothing but a seamless, stress-free ride from start to finish.
We look forward to delivering a seamless, fully managed transportation experience for your group.
CONTACT GO RIDE